IT teams are the backbone of any modern organization, but too often, they’re bogged down with repetitive, manual tasks that leave little room for strategic work. Think offboarding employees, managing unused app licenses, or chasing down approvals—it’s all necessary, but painfully time-consuming.
That’s where the new and improved Josys Workflows come in. These new features automate policy enforcement while minimizing IT intervention.
Automate Routine IT Tasks
.png)
Josys Workflows empower IT teams to automate the repetitive, routine tasks that eat up their time—without compromising control or visibility. Whether you're streamlining offboarding or staying on top of license waste, workflows handle everything from start to finish with zero manual effort.
And because every business is different, workflows are fully customizable—with app-specific actions, smart conditional logic, and both real-time or scheduled execution.
What Can You Automate?
With Josys, automation starts with system triggers and runs on smart logic. Here's how it works:
- Set Triggers
Workflows can be kicked off automatically by specific events, such as:
- An employee being offboarded
- A license going unused for 30+ days
- A shadow user being detected in your environment
- App access requested
You define the trigger, Josys takes it from there.
- Define Conditions
Workflows can trigger globally, or you can set specific user conditions, such as only triggering for specific roles or departments.
- Optional Confirmation Steps
Not everything has to be fully hands-off. For certain actions—like removing access—you can add an access review step to get user or app owner confirmation first.
For example, if a user hasn’t used Zoom in over 30 days, the workflow can send the question: “Do you still need this?” Based on the user's response, the system will proceed accordingly.
- Automated Actions
Each app in your workflow can have tailored actions. Suspend, archive, delete—you choose based on what makes sense for your business.
And with conditional branching, workflows can adapt based on user’s feedback:
- Confirmed access is still needed? Keep access.
- No longer needed? Remove license.
- No response? Trigger a fallback action, such as sending an email to their manager.
Workflow Visibility & Settings
.png)
Run in Real Time or on a Schedule
Not every action needs to happen immediately. You can choose to delay tasks like deleting an account 30 days after non-use, or running them right away, such as deprovisioning all access to a terminated employee.
Full Audit Trail & Notifications
Every step of every workflow is tracked, so you can see:
- Current state: In Progress, Pending, Completed, etc.
- Success or failure of each step
- Who did what, and when
Plus, admins are notified when workflows trigger and finish—so you’re always in the loop.
Why It Matters
Josys Workflows don’t just save time—they transform the way IT teams operate.
Save Time
Automate hours of admin work and focus your IT team on higher-impact initiatives.
Enforce Policies Consistently
No more relying on memory or sticky notes—automated workflows ensure your offboarding, licensing, and access control policies are enforced.
Reduce Risk
Unused licenses? Shadow accounts? Handle them faster and more securely with proactive, automated workflows.
Get Full Visibility
With detailed tracking, nothing gets lost in the shuffle. You always know the status of every action, across every app.
Handle Edge Cases with Confidence
Smart logic, confirmations, and fallback actions mean you’re prepared for every scenario—even the unexpected.
Ready to Automate Smarter?
With Josys Workflows, IT automation becomes more than a time-saver—it becomes a force multiplier for your team. Free up your time, enforce policies with confidence, and get ahead of IT issues before they become problems. Let Josys handle the routine. You handle the big picture.
Join hundreds of companies and start your SaaS management journey today
SaaS management that simplifies how IT works.
